Senior Administrative Assistant - Career & Technical Programs

The Senior Administrative Assistant- Career & Technical Programs performs a range of clerical, technical and administrative support duties in support of Career & Technical Programs. This position maintains current knowledge of appropriate college and departmental policies to ensure the efficiency of the department. 

• Provides excellent customer service and assistance to internal and external customers through walk-in, telephone and email
• Provides administrative support to include preparation of memorandums, correspondence, minutes and reports
• Assists with Colleague updates to assigned course schedules as requested or assigned
• Assists with the payroll process and input requirements for department personnel to include adjuncts, overloads, stipends, etc.
• Assists with the maintenance and reporting requirements of the departmental budget
• Assists with the collection, analysis and reporting of data as assigned
• Monitors and conducts inventories pertaining to equipment and supplies and contacts appropriate individuals for equipment maintenance
• Performs requisition requests to order supplies and materials
• Assists with the preparation of travel requests, submissions and final settlements
• Participates in appropriate committees and task forces as assigned
• Performs other job-related duties and projects as assigned in support of the College’s mission, core values and goals

Associate’s degree in Office Systems Technology, Information Technology or closely related field from a regionally accredited institution of higher learning.

Two (2) years’ administrative work experience.

Preferred:
Bachelor’s degree from a regionally accredited institution of higher learning.

Knowledge
 

• Knowledge of modern office procedures, methods and computer equipment and software
• Intermediate knowledge of clerical processes and procedures and standard office procedures; practices and equipment
• Intermediate knowledge of report preparation
• Intermediate knowledge of record controls
• Knowledge of customer service principles

Skills
 

• Advanced computer skills and technical proficiency in Microsoft Office applications
• Effective verbal, listening and written communications skills
• Attention to detail and high level of accuracy
• Interpersonal skills with proven ability to work in a team environment

Abilities
 

• Ability to record, compile, analyze and summarize data
• Ability to analyze situations and exercise sound judgement in making decisions
• Ability to display tact and poise at all times
• Ability to handle confidential information with absolute discretion
• Ability to communicate effectively both verbally and in writing
• Establish and maintain effective working relationships with those contacted in the course of work
• Commitment to diversity, equity and inclusion; demonstrated ability to work effectively with a culturally diverse workforce, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels