Obligations and Information

Financial Aid Recipient

• Receiving Financial Aid
• Conditions of Financial Aid
• Tuition Refund Policy
• Official Withdraw from the College
• Student Responsibilities

Receiving Financial Aid

Students who have completed the aid process and are eligible for financial assistance will be able to view their Award Letter on Web Advisor. The award letter will indicate the types and amounts of aid for which the student is eligible. Pell award will be adjusted according to the number of credit hours attending; i.e. three-fourths time (9-11 hours), half-time (6-8 hours) and less than half-time (1-5 hours).

 

Make sure your preferred method of disbursement has been selected with BankMobile.

Grant refunds will be made through BankMobile according to the dates listed on the financial website under Important Dates.

NOTE: Make sure your address is correct in Student Services.

Students receiving the Pell Grant, the North Carolina Community College Grant (NCCCG) and the North Carolina Education Lottery Scholarship (NCELS) may charge their tuition, fees, and books against their grants during pre-registration and registration.

NOTE: Students will be responsible for any amount owed that aid does not cover. This must be paid by the end of preregistration/registration.

You have to be attending a class in order to receive financial aid for that class. If a student has some classes that begin at the beginning of a term and some classes that begin at a later date (Flex-term and B-Term classes), this can affect a student’s Pell grant refund at the first published disbursement date.

For example, if a student is enrolled for 5 credit hours in a class that begins the first day of the semester and 2 credit hours for a B-term class, the student’s Pell Grant will be adjusted to an amount the student is eligible for 5 credit hours for the first published disbursement date of the term. Once B-Term begins, the student will be 7 credit hours and the student’s Pell Grant will be adjusted again to include this class.

Conditions of Financial Aid

1. To receive NCCCG, NCELS and, in some cases, Pell Grant funds, you must be enrolled at least half time (six hours). Enrollment status is checked before disbursement can be made.
2. Enrollment status for financial aid purposes is determined at the end of drop/add and when attendance is verified.
3. Audited courses or credit-by-examination courses are not counted in the enrollment status and may result in a repayment.
4. Up to 30 credit hours of developmental course work and all prerequisite courses are counted in enrollment status.
5. Only tuition and fees may be charged against your Pell Grant during pre-registration. Books and supplies may be charged beginning approximately one week before the first day of classes. Charging of your tuition, fees, books and supplies against your grant will end with drop/add each semester.
6. No one other than the student may charge against the student’s account. The student will be held liable for any charges that exceed his/her financial aid awards.
7. Students receiving federal student aid must maintain satisfactory academic progress. There are three components to this requirement:
   1. Maintain a minimum 2.00 cumulative grade point average;
   2. Pass two-thirds (67%) of all course work attempted (attempted course work includes withdrawals, automatic withdrawals and incompletes — it does not include remedial course work);
   3. Complete program of study within 150% of the published program length.
   4. Once you have received a Pell Grant for 12 full-time semesters, or the equivalent, you will no longer be eligible for additional Pell Grants. Not eligible for an appeal.
8. Financial Aid recipients must reapply for aid every academic year.

Tuition Refund Policy

As mandated by the North Carolina Legislators, Craven Community College follows the state refund policy as established by the North Carolina Community College System. This state policy provides for a 100% refund of tuition if a student requests a refund prior to the first day of class for the enrollment period. This policy also provides for a 75% refund of tuition up to the 10% point of the semester. The student activity fee is refundable in the same manner as the tuition.

NOTE: This policy is subject to change by the North Carolina Community College System.

Official Withdraw from the College

Students receiving federal aid who withdraw from school before the 60% of the semester, may owe a portion of the aid already received for the semester. This is determined by the financial aid office and prorated according to the federal guidelines. Students will be notified in writing as to the repayment amount. If a student fails to make the repayment, the student’s account will be referred to the U.S. Department of Education for collection. This must be repaid before any additional federal aid can be awarded at any college.

A student’s withdrawal date is always the student’s last date of attendance. Students who stop attending without notification are still subject to review and may have a portion of their aid returned if they failed to complete at least 60% of all enrolled classes.

What are my Responsibilities as a student?

It is your responsibility as a student receiving financial aid to:

1. Review and consider all information about the school’s program before enrolling.
2. Pay special attention to your application for student financial aid, complete it accurately, and submit it on time.
3. Know and comply with all deadlines for applying or reapplying for aid.
4. Provide all documentation, corrections, and/or new information requested by either the financial aid or the agency to which your submitted your application.
5. Notify the school of any information that has changed since you applied.
6. Read, understand, and keep copies of all forms that you are asked to sign.
7. Notify the school of a change in name, address, or attendance status; you must also notify your lender (if applicable).
8. If receiving Federal Work Study aid, you must satisfactorily perform the duties required.
9. Understand the school’s refund and repayment policy.
10. Report the source and amount of any other financial assistance received outside of the school.
11. Register for all classes before term begins. Classes may not be added once the student has registered for classes and the semester has begun.