Satisfactory Academic Progress

• General Requirements
• Financial Aid Warning Period
• Appeal Process
• Reinstatement of Financial Aid after Suspension

 

General Requirements

Any student receiving Federal Student Financial Aid at Craven Community College (CCC) must maintain satisfactory academic progress in the course of study they are pursuing in order to continue receiving aid. CCC’s satisfactory academic progress (SAP) requirements are:

1. Maintain a minimum cumulative grade point average (CGPA) of 2.00.
2. Pass two-thirds (67%) of the cumulative course work attempted. Course work attempted includes withdrawals, automatic withdrawals, incompletes, and repeated courses. Developmental course work or courses taken at another institution do not count toward courses attempted or passed.
3. Complete degree requirements within 150% of the published program length for a full-time student. For example, a student in the college transfer curriculums must complete the degree by the time they have attempted 96 credit hours (64 x 150%). Students who exceed this maximum time frame will not be eligible for any further aid.

Satisfactory academic progress requirements are monitored at the end of each semester.

Financial Aid Warning Period

Students who do not meet the 2.0 GPA and 67% completion requirements will be placed on warning and notified of their status through their campus email by the financial aid office. Students may continue to receive financial aid while on warning.

Continued eligibility for aid is determined at the end of the warning term. Students still not meeting the 2.0 GPA and 67% completion requirements will be placed on Financial Aid Suspension and financial aid will be terminated until the requirements are met.

NOTE: Students cannot receive funds from any financial aid program while on financial aid suspension.

Appeal Process

A student may appeal suspension of financial aid in the case of extenuating circumstances. Appeals generally will be considered when the student has experienced:

1. an extended illness or hospitalization;
2. an accident which incapacitates the student;
3. an extended illness of an immediate family member which results in greater family responsibilities for the student; or
4. a grade change.

The procedure for an appeal is as follows:

1. The student must meet with an academic advisor and complete the Financial Appeal form. Documentation from the student’s advisor, family physician or others involved in the situation may be required to support the appeal.
2. The student must also indicate in writing their plan of action to improve.
3. When appealing maximum timeframe (150%), the student must document why they are in the program and length of time for completion.
4. The Appeals Committee will consider extenuating circumstances to determine whether reinstatement of aid is justified and will notify the student through the college email of the decision.

Reinstatement of Aid after Suspension (Probation)

If a student’s aid is reinstated after suspension, then the student is placed on probation. Students may continue to receive aid each semester even if the cumulative satisfactory progress requirements are not met as long as the following conditions are met:

• GPA must be a 2.5 or better for semester if cumulative GPA is below a 2.0;
• The student has not attempted the maximum number of hours (150% of the published program length); and
• The student must earn passing grades in all attempted hours each semester or its equivalent, which is two short sessions if passing percentage is below 67%. A short session is one-half the length of a full semester.
• Students may not withdraw from a class during probationary period if passing percentage below 67% and/or cumulative GPA below 2.0.
• Students on probation for maximum timeframe (150%) may only take classes on education plan one time.

All CCC courses attempted, developmental, repeated and/or completed (all grades including F, AW, W, and I) in the student’s program of student will be assessed each semester.

NOTE: For financial aid purposes,

1. Students cannot receive financial aid for audited classes and credit by exams and these classes are not counted as hours attempted;
2. Classes dropped during the “drop/add period” are excluded from financial aid satisfactory progress determinations;
3. When a student enrolls in a class and subsequently switches to another section of the same class, that class is not counted twice when computing the hours attempted.

Aid may NOT be used to preregister while on probation.

A student who fails to adhere to these conditions will be re-suspended. Students who are re-suspended will not be allowed to re-appeal.

The Financial Aid Administrator will notify the student of their status through the student’s college email when placed on probation or suspension. However, it is the student’s responsibility to track his/her progress and not totally rely on the school’s notification.